Introduction

Keðja Network (“we,” “our,” or “the Network”) is committed to protecting the privacy of its participants, partners, and website visitors. This Privacy Policy outlines how we collect, use, store, and protect your personal data. Please note that Keðja is an informal network and does not operate as a legal entity. The hosting and management of any data related to this network are carried out by the Estonian Dance Art and Dance Education Union (MTÜ Eesti Tantsukunsti ja Tantsuhariduse Liit, Registration Code: 80185120).

Who We Are

Our website address is: https://kedja.net.

1. Information We Collect

We may collect the following types of personal data:

a) Information Provided Directly by You

• Contact details, such as your name, email address, phone number, and organization affiliation.

• Information submitted via forms (e.g., registration for events, newsletters, or surveys).

b) Automatically Collected Information

• Website usage data, including IP addresses, browser type, and pages visited.

• Cookies and similar technologies to improve user experience.

c) Information from Third Parties

• Data from partner organizations, where relevant to our activities.

Comments

When visitors leave comments on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

2. How We Use Your Information

The personal data we collect may be used for the following purposes:

• To facilitate communication within the Network.

• To provide updates about events, activities, and opportunities.

• To process event registrations and participation.

• To improve our services through surveys and feedback.

• To ensure compliance with legal obligations.

3. Legal Basis for Processing

We process personal data based on the following legal grounds:

• Consent: When you have given clear consent for us to process your personal data for a specific purpose.

• Contract: When processing is necessary to perform a contract with you (e.g., event participation).

• Legitimate Interests: When processing is necessary for the legitimate interests of the Network, such as improving services and maintaining network operations.

• Legal Obligation: When we are required to comply with legal or regulatory obligations.

4. Sharing and Disclosure of Information

We do not sell or rent personal data to third parties. However, we may share your information in the following circumstances:

• With partner organizations involved in network activities to coordinate events and initiatives.

• With service providers who help us operate our website and services (e.g., event management platforms).

• When required by law or in response to valid legal requests.

5. Data Retention

We retain personal data for as long as necessary to fulfill the purposes for which it was collected, including any legal, regulatory, or reporting requirements.

When data is no longer needed, it will be securely deleted or anonymized.

6. Your Rights

Under applicable data protection laws, you may have the following rights:

• Access: The right to access your personal data.

• Rectification: The right to request correction of inaccurate or incomplete data.

• Erasure: The right to request deletion of your data, subject to legal obligations.

• Restriction: The right to request restriction of data processing.

• Objection: The right to object to data processing based on legitimate interests.

• Data Portability: The right to receive your data in a structured, commonly used format.

To exercise any of these rights, please contact us at tantsuliit@gmail.com

7. Security Measures

We take appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration. This includes, but is not limited to:

• Encryption of sensitive data

• Secure access control mechanisms

• Regular data security assessments

8. International Data Transfers

Since the Keðja Network involves international partners, personal data may be transferred to and processed in countries outside the European Economic Area (EEA). We ensure that adequate safeguards are in place to protect your personal data, such as Standard Contractual Clauses or equivalent mechanisms.

9. Cookies and Tracking Technologies

We use cookies to improve user experience, track analytics, and enable core site functionalities.

Types of Cookies We Use:

• Essential Cookies: Necessary for site functionality.

• Analytics Cookies: Help us understand how visitors interact with the site (e.g., Google Analytics).

• Functionality Cookies: Enhance user experience, such as remembering login details.

Managing Cookies

You can control and manage cookies through your browser settings. Disabling cookies may affect certain functionalities of the site.

10. Embedded Content from Other Websites

Articles on this site may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

11. Who We Share Your Data With

If you request a password reset, your IP address will be included in the reset email.

12. How Long We Retain Your Data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

13. What Rights You Have Over Your Data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

14. Where Your Data Is Sent

Visitor comments may be checked through an automated spam detection service.

15. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email or through other communication channels.

This Privacy Policy was last updated on 03.02.2025.

16. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact:

MTÜ Eesti Tantsukunsti ja Tantsuhariduse Liit Email: tantsuliit@gmail.com